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Guidelines for Digitizing Your Documents

Are you thinking about going paperless? Whether you’re planning on digitizing a handful of documents or your entire records inventory, there are specific guidelines to follow. Read on to learn how implementing these guidelines can ensure the success of your scanning project. Make a Plan Every successful document scanning project requires a good roadmap. You…

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5 Records Management Best Practices

All businesses have a responsibility to handle your information in a secure, organized and legally compliant manner. There are several steps you can take to make sure your records management program is effective. In this blog, we recommend five records management best practices. 1. Document Retention Knowing which of your records to keep, and for…

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4 Reasons You Need Off-Site Records Storage

Your business records are one of your most valuable assets. Is protecting and managing them an afterthought? In this blog, we offer four reasons off-site records storage should be a top priority. Reason 1: Disaster Recovery Natural disasters are impossible to predict. That’s why you need a disaster contingency plan. In California, earthquakes are a…

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The Top Reasons Your Business Needs an Offsite Storage Solution

There’s no getting around it: Document retention is an important part of owning a business. That doesn’t mean it’s fun, though. Fortunately, there’s a solution that makes managing your documents less stressful. In this blog, we discuss the top reasons your business needs an offsite storage solution. Offsite Storage Prevents Data Breaches Not every data…

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The Top Reasons Your Company Needs a Document Retention Plan

Running a business requires managing seemingly infinite quantities of information. But amid all the day-to-day tasks, records retention can quickly become an afterthought. Here are the top reasons your company needs a document retention plan: Compliance Although retention periods can vary from industry to industry, certain laws govern every business. Knowing which of your records…

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The Biggest Data Security Risks of 2018 and What You Can Do about Them

If you followed the news headlines in 2017, you know it wasn’t a great year for information security. Data breaches hit big and small businesses across the globe. Fortunately, there’s a silver lining: information security awareness is also at an all-time high. Here’s what’s on the horizon for 2018 and how your organization can stay…

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Behind the Scenes of a Professional Document Storage Service

If you’re looking for a document storage solution, it pays to do your homework. In this blog post, we offer help by taking you behind the scenes of a professional document storage service. Getting Your Records to a Records Center A document storage service offers a turnkey solution for storing and managing your documents throughout…

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How to Step up Data Security in Your Business

The protection of confidential business records and data is one of the biggest challenges businesses face. It requires taking a long, hard look at where security and privacy breach vulnerabilities may exist in your company. In this blog we offer a few tips to help you be proactive and keep your information safe. Shred Everything…

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Cloud Backup or Offsite Media Vaulting? We Help You Decide.

It’s easy to take your data for granted, until it’s gone for good. A single data loss incident can devastate your business. That’s why having a backup and data recovery plan is a no-brainer. Deciding between a cloud backup solution and vaulting your backup media offsite in a vault isn’t as simple. In this blog,…

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3 Big Records Management Risks and How to Avoid Them

Your company should take every possible precaution to protect its records and data. Business large and small are increasingly targeted by identity theft and business fraud criminals. Here we discuss three big records management risks and how to avoid them: 1. Storing Records In-House Risk reduction is a major reason to scrap your in-house document…

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