Document Scanning in Sacramento
Let’s face it: Keeping paper files in your office is a losing proposition. Setting aside office space for document storage is expensive, physically locating and retrieving files takes too much time, and the threat of losing your hardcopy records to theft, fire, flood or disaster is always present. If paper records are these problems for your business, you’re not alone. Fortunately, you have a choice. Document scanning alleviates all of these problems by converting your paper records to secure digital files that don’t have to be stored in boxes or file cabinets on your premises.
Sacramento’s imaging and scanning resource
Pacific Records Management provides document scanning services for businesses in Sacramento. With our many years of experience and time-tested processes, we make it easy to reduce your paper dependency. Our imaging technicians provide expertise for every aspect of your project, including:
- File preparation
- Document indexing
- Scanning and conversion
- Quality control
- Digital image delivery
There’s no need to buy scanning equipment and hire additional staff to go paperless. Just select the paper files you wish to scan and we’ll convert them to easily-stored and easily-accessed digital files.
Digital document management
Each day, your businesses loses productivity due to slow, inefficient, paper-intensive processes. But document scanning enables your business to capture, store and retrieve important information at the click of a mouse. We assess your document management needs and customize a scanning solution to your business requirements. Choose from:
- Historical file conversions
- Day-forward imaging
- Backfile conversions
We use our high-speed, production-grade scanners to capture and convert your hardcopy data. Our indexing software then allows your data to be organized into customized index fields while Optical Character Recognition (OCR) technology gives you the ability to search for keywords and phrases within your digital files. Our use of quality control procedures throughout the process ensures that each document is accurately imaged.
Your digital data is then transferred to a media format of your choice, or you can access your imaged records online. And once your paper records are scanned, you have the ability to define the routing of those documents and automate the workflow processes within your organization.
A secure document scanning process
Since your records contain sensitive and confidential information, security must be maintained throughout the document scanning process.
We are committed to maintaining the privacy of your business records during the scanning and conversion process. Your documents are transferred to our document scanning facility in GPS-tracked and alarmed vehicles, and our scanning technicians are trained to handle private information securely. All of our employees follow strict chain of custody procedures during the transfer, preparation and conversion phases of your document scanning project.
For more information about our Document Scanning services in Sacramento, please contact us by phone or complete the form on this page.