Record Retention Fresno
Leave the storage and management of your record retention to us
Record retention is a necessary hassle for most companies. It’s important to meet all legal and regulatory compliance requirements, yet finding space and administrative resources for storing and managing records is challenging at best. Businesses that attempt to handle the retention and management of records themselves quickly find out that it’s an expensive and time-consuming process.
Pacific Records provides Fresno businesses with an outsourced solution for managing their record retention inventory. We enable your company to reduce the overhead and administrative costs associated with keeping track of retention documents and files with our professional Record Services. Our offsite storage solution protects your business from costly data breaches, misplaced documents and HIPAA, FACTA, SOX, and GLB non-compliance.
Providing your business with a secure, reliable offsite storage solution
Pacific Records’ offsite storage center is designed and configured for the long-term preservation and protection of hard copy records. We operate a National Fire Protection Association (NFPA) standard facility equipped with state-of-the-art technology which includes:
- fire detection and suppression systems
- intrusion protection
- controlled and regulated access
- digital surveillance
- motion sensors
Our Record Center is staffed by screened and continuously trained professionals committed to ensuring privacy protection for your record retention inventory. We maintain a strict chain of custody during transfer, delivery and transportation. There’s simply not a more secure record storage facility in Fresno.
Professional retention inventory tracking
All of your retention should be organized and tracked in a way that supports audit processes, customer service and disaster recovery procedures. Our offsite records storage solution provides your business with improved retention management. Each record carton transferred to our Record Center is bar-coded, wirelessly scanned, and added to our inventory management database—thus facilitating comprehensive tracking and expedient retrieval and delivery of your retention files.
As a Pacific Records client you have access to a secure, user-friendly web portal that allows authorized users within your practice to manage your offsite inventory online from any remote location with the following capabilities:
- search by name, date range, or department
- assignment of retention periods
- custom reports
- final disposition and destruction scheduling
Access security levels can be customized to each end user within your organization for enhanced audit trail capabilities throughout your retention inventory.
Continuous access to your retention inventory
Your retention inventory is available to you 24/7, 365. When you need a file, simply login with your username and password and we’ll deliver your records directly to your Fresno office in a secure, alarmed vehicle. An electronically-generated receipt is emailed to each recipient confirming delivery. Our service options including:
- next day
- same day
- rush two-hour delivery
To find out more about how Pacific Records supports your record retention requirements, please contact us by phone or fill in the form on this page.