Records Storage in Fresno
Looking for a Place to Store Your Documents in Fresno? Look No Further.
Having a secure and reliable place to store your business records is important for a number of reasons. Files may need to be retained for a number of years in order to meet legal and regulatory requirements. During the retention lifecycle, these records may need to be retrieved at a moment’s notice. And it’s likely that your documents contain confidential information that’s at risk of being exposed. Fortunately, there’s a cost-effective solution that enables you to preserve, protect and manage your business records well into the future.
Fresno’s records storage authority
Pacific Records offers a turnkey, offsite solution for the storage and management of your business documents and files. With a combined focus on personalized service and maintaining the highest privacy protection standards, we enable a significant reduction in your in-house storage expenses while offering enhanced retention compliance. In addition, our records storage service provides the following benefits for your organization:
- comprehensive records inventory management
- documented chain of custody
- professionally managed access and retrieval
- optimization of overhead and administrative costs
With a 150-year history of building relationships with businesses throughout Fresno, we provide you with a records management resource you can trust.
Committed to the security of your documents and files
Maintaining continuous confidentiality of your information is serious business, which makes having the right facility for them all the more important. Our state-of-the-art records center is designed solely for the long-term preservation and protection of business documents. Unlike self storage facilities, access to our facilities is limited to screened records management professionals trained in privacy protection practices. Additionally, the following systems ensure that your records inventory is constantly monitored and safeguarded:
- digital surveillance
- strict access control and verification
- Sonitrol intrusion protection
- fire detection and suppression systems
- backup power and redundancy equipment and protocol
Our Fresno records storage facility meets all the standards set forth by the National Fire Protection Association (NFPA) and State of California Department of Public Health (CDPH).
Complete tracking for your offsite records storage inventory
Each records storage carton transferred to our Fresno records center is assigned a unique barcode label and tracked within our inventory management system. This provides a complete audit trail for your offsite inventory and allows for the quick retrieval of your records, no matter when they’re requested. Our technology features:
- proprietary software
- online inventory management
- document retention reporting
- customized security levels
Your records inventory is available to you 24/7/365. At your request, your records are transported safely to you by a Pacific Records Management courier in a GPS-tracked and alarmed vehicle. An electronic receipt is provided for delivery verification. In addition to following regimented SOPs regarding the handling and of records storage containers and files, a strict chain of custody is maintained throughout the retrieval and delivery process to ensure continuous security of your information while in our possession.
Easy and convenient access to your business records
Our secure, web-based ordering system eliminates the time and unnecessary headaches of searching through boxes and file cabinets to locate the document you need. Simply login to our secure, internet-based inventory system to schedule pickups and/or deliveries of your documents at any time of day. Pacific Records Management’s client web access enables any files stored offsite to be scanned directly to your workstation or laptop with our Scan on Demand solution and gives you the ability to manage your records inventory with the following features:
- instant customized reports
- enhanced searches and queries
- work order and service request updates
- retention schedule monitoring
All data fields can be tailored specifically to your business and an intuitive interface allow for easy and convenient accessibility.
A records storage solution that ensures regulatory compliance
Over the years we’ve worked with businesses representing a variety of industries. As a result, we know that having a system which provides ongoing monitoring of your documents and files allows for better adherence to the laws that affect your organization. Our record storage solution offers superior management of your business documents for continual compliance to the following regulations:
To find out more about our records storage solutions in Fresno, please contact us by phone or fill in the form on this page.