Preserving Historical Documents for Generations to Come

On December 27, 2021, when the Robert E. Lee statue in Richmond, Virginia was removed, a time capsule believed to be 135 years old was discovered underneath. Governor Ralph Northam Tweeted, “This is likely the time capsule everyone was looking for.” This true story illustrates how historical records can be lost and damaged in an…

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5 Questions to Ask Your Document Scanning Provider

Choosing a document scanning provider for your business can be bewildering. What is important; what do you need to know before embarking on a scanning project? 1.    What is your company’s scanning experience? Knowing a prospective scanning provider’s history is a great place to start to know the kind of service you will experience. Here…

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How to Avoid Costly Document Restoration

The Scene of a Disaster You get a call that there has been an accident. You rush to the scene to find first responders attempting to contain the area and limit the loss. You can’t believe this is happening to you. Your company’s documents are the victim of a disaster. Information has power and losing…

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Identifying and Protecting Mission-Critical Information

The National Institute of Standards and Technology (NIST) defines the term “mission critical” as “any…information system that is defined as a national security system (FISMA) or processes any information the loss, misuse, disclosure, or unauthorized access to or modification of, would have a debilitating impact on the mission of an agency.” How do you determine…

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The True Costs of a Paper-Dependent Office

Did you know that once you throw a paper airplane, it is no longer stationery? Sorry, my paper-related jokes are all “tear-able” (I’ll wait while you groan and roll your eyes). If you think my jokes are bad, you should know the real cost of an office being heavily dependent on paper is even worse.…

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Why Disaster Recovery is More Important Than Ever

You hire the best staff. You offer the best training. You find the most comprehensive insurance. And disaster can still find its way into your business at the most unexpected times. There are no guarantees against it, so the goal is to reduce the potential damage by implementing a ready-to-go recovery plan. Here are things…

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Why NOT to Put Business Records in Self Storage

Anyone who isn’t looking for ways to lower the expense line and raise the revenue line lacks business savvy. Making good business choices requires the fine balance of trading off financial expenses for increased risk. If you are presently storing your records in a self-storage unit or considering making the move, here are some questions…

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5 Benefits of a Paperless Workflow

A paperless workflow is a means of streamlining work and reducing the waste of valuable resources. Moving the office to paperless has been dreamed of for decades but not much has changed. Working towards a paperless workflow should be music to your ears, and here’s why. Saves Time Time Keeps Flowing Like a River, so…

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Finding Your Backup Sweet Spot

From spreadsheets to proposals, your company generates a large amount of data. Knowing where to store all this data can be confusing. In this blog, we compare tape backup and cloud backup. Tape Backup Tape backup has been around for decades and is still used as an archive and recovery tool. Because tape backup involves…

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8 Excellent Reasons to Go Paperless

In an increasingly competitive marketplace, your business needs any edge it can get. Is your paper-based office holding you back? In this blog, we discuss eight excellent reasons to go paperless. 1. More Office Space A paper-free office is a more enjoyable and productive workspace for your employees. Plus, office space is expensive. Going paperless…

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