PacBlog

An Update on Common Information Privacy Regulations

When your business handles confidential information, it’s imperative to understand your legal responsibility for maintaining confidentiality and privacy. As regulations continue to evolve, so do your compliance obligations. Here’s an update on common information privacy regulations and where they stand today. The Health Insurance Portability and Accountability Act (HIPAA) HIPAA is going on its twentieth…

The Benefits of a Local Document Storage Provider

The right storage solution for your business records combines security, accessibility and professional retention management. Not every document storage provider is able offer such a comprehensive solution, although one that is locally owned and operated can offer many key advantages. Here are several benefits of using a local document storage provider to store your business…

Toss, Scan or Store?

Your office space is shrinking. Finding files is a chore. You’ve finally reached the point where it’s time to address the elephant in the room: your expanding records inventory. The problem is figuring out where to begin and the steps that follow. Here are a few tips for deciding what to toss, scan or store.…

6 Document Imaging Benefits for Your Small Business

Going paperless helps businesses of all sizes and types become more productive and profitable. But small businesses in particular can gain a competitive advantage from a document imaging solution. Here are six benefits document imaging offers your small business. 1. Digital storage Imagine how much more organized your small business would be if you eliminated…

3 Things Your Employees Should Know About Information Security

Information Security begins with your employees. It’s important not to take for granted what they know or don’t know. Here we discuss three things your employees should know about protecting your corporate data. 1. Information security benefits the employer and the employee By understanding how information security benefits them personally, your employees are more likely…

Red Alert: The Top 3 Risks to Your Paper Documents

Your company relies on digital information today more than ever. But even in the Digital Age, paper is still likely to play a significant role in your business processes. But just as digital information is susceptible to risk, so are your paper documents. Here we discuss the top three risks you should be aware of.…

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Answers to Your Questions about Medical Records Scanning

By Richard Steed / March 11, 2024 / Comments Off on Answers to Your Questions about Medical Records Scanning

In the fast-evolving landscape of healthcare, the transition from paper records to digital solutions has become a hot topic. Amidst the buzz, you might wonder if making the shift is a justified commitment or just a passing trend. Let’s dive into the questions you may have about medical records scanning and unravel the reasons why…

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Navigating Tax Season with Efficient Records Management

By Richard Steed / February 23, 2024 / Comments Off on Navigating Tax Season with Efficient Records Management

While some may suggest paying taxes with a smile, the IRS prefers monetary contributions. A better approach to the tax season is to ensure that your records are well-organized and complete, making the entire tax preparation process more successful and less stressful. Here are key suggestions for efficient records management during tax season. 1. Identify…

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Records Center Storage vs. Self-Storage: A Detailed Comparison

By Richard Steed / January 15, 2024 / Comments Off on Records Center Storage vs. Self-Storage: A Detailed Comparison

Comparing Apples and Oranges The popular saying about comparing apples and oranges is a lighthearted way of explaining that an evaluation of two things is extremely difficult or impossible because the two things being compared are so different. When considering storage options, the choice between a records center storage company and a self-storage facility might…

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Important Things to Consider When Storing and Managing Legal Records

By Richard Steed / December 12, 2023 / Comments Off on Important Things to Consider When Storing and Managing Legal Records

Many of us choose our professions based on our personal interest and ability to perform in that industry. Unfortunately, the eagerness to thrive and succeed in a certain business sometimes fades with the realization that the job also entails other things that are unappealing or challenging. I’ve often seen gifted leaders get bogged down by…

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Ensuring Records Management Compliance for Healthcare Organizations

By Richard Steed / November 9, 2023 / Comments Off on Ensuring Records Management Compliance for Healthcare Organizations

As a healthcare organization, what does records management compliance mean to you? Is it primarily about safeguarding patient information? Here’s a reminder of the key areas where compliance is essential in case your records management practices have been affected by your daily workload. HIPAA Compliance The Health Insurance Portability and Accountability Act (HIPAA) sets the…

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It’s Cybersecurity Awareness Month. Are You Protected?

By Richard Steed / October 11, 2023 / Comments Off on It’s Cybersecurity Awareness Month. Are You Protected?

With the rise of smartphones and other advanced technology in the last 20 years, the cybersecurity world has grown significantly. October is Cybersecurity Awareness Month and is a great time to review and upgrade your knowledge of cyber threats. Here are our recommendations for keeping your digital world secure and protected from online dangers. 1.…

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Avoid These 5 Records Management Mistakes

By Richard Steed / September 13, 2023 / Comments Off on Avoid These 5 Records Management Mistakes

On September 1, the legendary Margaritaville singer, Jimmy Buffett, passed away. Despite having only one of his songs in the top 10, he was an incredibly successful music billionaire. I think one of the things that made him popular with his “Parrot Head” fans was that his songs and concerts depicted a relaxed lifestyle that…

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Tips for Finding the Right Records Management Provider

By Richard Steed / August 9, 2023 / Comments Off on Tips for Finding the Right Records Management Provider

I grew up with three older brothers. The disadvantage was that I was the last to benefit from well-worn hand-me-downs. The advantage was that those well-worn items would only make it to me if they had passed the test of surviving three boys. It was the same with their experiences growing up. They would pass…

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Tips for Moving from Paper to Digital Document Management

By Richard Steed / July 17, 2023 / Comments Off on Tips for Moving from Paper to Digital Document Management

Digital document management is a system used to store documents and information in a manner that: Reduces file search time Reduces the potential of lost files Increases file retrieval rate Frees up expensive physical office space Increases security by making it harder for files to be lost, misfiled, seen or stolen Backups can be easily…

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Proactive Approaches to Data Security

By Richard Steed / June 9, 2023 / Comments Off on Proactive Approaches to Data Security

If It Ain’t Broke, Don’t Fix It This old saying is thought to be attributed to Thomas Bertram Lance, a staff member in President Jimmy Carter’s 1977 administration. In the May 1977 newsletter, Nation’s Business, Lance is quoted as saying he can save Uncle Sam billions of dollars if he can get the government to…

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