PacBlog

Understanding Document Imaging and Rules of Thumb for a Successful Conversion

Smartphones, tablets, e-readers—as our dependence on these devices increases, it would seem as if our reliance on paper is slowly waning.  Publication of print media continues to decline and more companies are utilizing and accessing documents in the cloud.  Still, according to The Paperless Project, the combined usage of today’s top ten paper users has…

Money-Saving Tips for Managing Your Information

In tough economic times such as these, most companies are looking hard at all their costs to determine where money can be saved or resources could be better used. One area that is critical to all business operations is records and information management. Companies are required by law to maintain evidence of their operations, but…

How to Implement a Records Retention Program for your Business

If you have boxes and piles of business records sitting idly in your office, there’s a good chance that you can get rid of some of them. But just as holding on to records longer than necessary can create identity theft liability issues, tossing documents too soon can result in a failure to meet audit…

2013’s Hot Topic: Privacy. Here’s How to Maintain it within Your Business

Could 2013 end up being the “Year of Privacy (or lack thereof)?” It certainly seems so given the number of breaches of sensitive information in both the private and public sector. Data has arguably become the most valuable commodity in the world; it’s created, collected and used for both good and bad purposes. As a…

Avoid These Mistakes When Handling Your Data

Your data may be your most valuable business asset. While there are a number of threats that pose a risk to your information—including natural disasters, theft, and malfeasance—often the most avoidable risk is the one that stares back at you in the mirror each morning. Negligence and mishandling of corporate data results in a number…

Knowing When It’s Time to Implement a Scanning Solution

Have you reached your breaking point when it comes to dealing with all of the paper you have to manage on a day-to-day basis?  According to the International Data Corporation (IDC), the average employee spends 3.5 hours a week just searching for information.  A document scanning solution can alleviate some of the dependence on paper…

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How Records Management Can Prevent Tax Season Nightmares

By Richard Steed / April 16, 2024 / Comments Off on How Records Management Can Prevent Tax Season Nightmares

Tax season can be a daunting time for businesses, filled with potential audits, scams, missing information, and late penalties. However, with effective records management practices, businesses can navigate tax season with confidence and avoid these nightmares. Here’s a detailed look at how proper records management can save your business from tax season terrors: Audit Preparation…

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Answers to Your Questions about Medical Records Scanning

By Richard Steed / March 11, 2024 / Comments Off on Answers to Your Questions about Medical Records Scanning

In the fast-evolving landscape of healthcare, the transition from paper records to digital solutions has become a hot topic. Amidst the buzz, you might wonder if making the shift is a justified commitment or just a passing trend. Let’s dive into the questions you may have about medical records scanning and unravel the reasons why…

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Navigating Tax Season with Efficient Records Management

By Richard Steed / February 23, 2024 / Comments Off on Navigating Tax Season with Efficient Records Management

While some may suggest paying taxes with a smile, the IRS prefers monetary contributions. A better approach to the tax season is to ensure that your records are well-organized and complete, making the entire tax preparation process more successful and less stressful. Here are key suggestions for efficient records management during tax season. 1. Identify…

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Records Center Storage vs. Self-Storage: A Detailed Comparison

By Richard Steed / January 15, 2024 / Comments Off on Records Center Storage vs. Self-Storage: A Detailed Comparison

Comparing Apples and Oranges The popular saying about comparing apples and oranges is a lighthearted way of explaining that an evaluation of two things is extremely difficult or impossible because the two things being compared are so different. When considering storage options, the choice between a records center storage company and a self-storage facility might…

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Important Things to Consider When Storing and Managing Legal Records

By Richard Steed / December 12, 2023 / Comments Off on Important Things to Consider When Storing and Managing Legal Records

Many of us choose our professions based on our personal interest and ability to perform in that industry. Unfortunately, the eagerness to thrive and succeed in a certain business sometimes fades with the realization that the job also entails other things that are unappealing or challenging. I’ve often seen gifted leaders get bogged down by…

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Ensuring Records Management Compliance for Healthcare Organizations

By Richard Steed / November 9, 2023 / Comments Off on Ensuring Records Management Compliance for Healthcare Organizations

As a healthcare organization, what does records management compliance mean to you? Is it primarily about safeguarding patient information? Here’s a reminder of the key areas where compliance is essential in case your records management practices have been affected by your daily workload. HIPAA Compliance The Health Insurance Portability and Accountability Act (HIPAA) sets the…

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It’s Cybersecurity Awareness Month. Are You Protected?

By Richard Steed / October 11, 2023 / Comments Off on It’s Cybersecurity Awareness Month. Are You Protected?

With the rise of smartphones and other advanced technology in the last 20 years, the cybersecurity world has grown significantly. October is Cybersecurity Awareness Month and is a great time to review and upgrade your knowledge of cyber threats. Here are our recommendations for keeping your digital world secure and protected from online dangers. 1.…

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Avoid These 5 Records Management Mistakes

By Richard Steed / September 13, 2023 / Comments Off on Avoid These 5 Records Management Mistakes

On September 1, the legendary Margaritaville singer, Jimmy Buffett, passed away. Despite having only one of his songs in the top 10, he was an incredibly successful music billionaire. I think one of the things that made him popular with his “Parrot Head” fans was that his songs and concerts depicted a relaxed lifestyle that…

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Tips for Finding the Right Records Management Provider

By Richard Steed / August 9, 2023 / Comments Off on Tips for Finding the Right Records Management Provider

I grew up with three older brothers. The disadvantage was that I was the last to benefit from well-worn hand-me-downs. The advantage was that those well-worn items would only make it to me if they had passed the test of surviving three boys. It was the same with their experiences growing up. They would pass…

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Tips for Moving from Paper to Digital Document Management

By Richard Steed / July 17, 2023 / Comments Off on Tips for Moving from Paper to Digital Document Management

Digital document management is a system used to store documents and information in a manner that: Reduces file search time Reduces the potential of lost files Increases file retrieval rate Frees up expensive physical office space Increases security by making it harder for files to be lost, misfiled, seen or stolen Backups can be easily…

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