5 Signs You May Need a Scanning Solution

A business person sitting at a desk talking on two different phones surrounded by piles of loose papers in an office.Are you wondering whether your organization should go paperless? It’s not always easy to tell if you’re ready. Here are five signs to be on the lookout for:

1. Documents are Disappearing

When you can no longer locate your files, it’s a sure sign you need a scanning solution. By converting your paper records to digital files, you have quicker access to the information you need, when you need it. A document scanning provider uses specialized technology that enables digital files to be organized into categories by the following criteria:

  • Date
  • Account Name
  • Invoice number

Their Optical Character Recognition (OCR) software allows you to pinpoint data with the click of your mouse so you can always find your documents.

2. You Have More File Cabinets Than Employees

Using prime office real estate to store business records is costly. Scanning your documents frees up office space so it can be used to generate more revenue for your company. Your scanning provider transfers thousands of converted digital files to your portable hard drive or server so you can get rid of your space-hogging file cabinets.

3. Customer Frustration is Growing

Paper-dependent organizations have a hard time serving their customers. When you are constantly searching for files, your customers’ needs are pushed aside or delayed. A document scanning solution improves your customer experience by ensuring your clients receive your services and products promptly.

4. Staff Morale is Low

Paper dependency can suck the lifeblood from your organization. A document scanning solution automates workflow tasks while eliminating office clutter, so your employees have more room to be efficient. Digital files are easy to share documents and improve employee collaboration on company projects, and an uncluttered office is great for morale.

5. Money is Tight

Printer and photocopier paper are expensive, but paper-related costs don’t end there. A e filing backlog slows down workflow and could send your organization’s bottom line into the red. Document scanning reduces your paper costs and streamlines clerical tasks.

If these signs seem familiar and you are ready to go paperless, please call us at 800-685-9034 or complete the form on this page.

Pacific Records Management provides records management and scanning services for businesses throughout Fresno, Stockton, Sacramento, Modesto, and Napa and Solano Counties.

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