8 Excellent Reasons to Go Paperless

A close up of a finger pressing a touch screen icon labelled Document ManagementIn an increasingly competitive marketplace, your business needs any edge it can get. Is your paper-based office holding you back? In this blog, we discuss eight excellent reasons to go paperless.

1. More Office Space

A paper-free office is a more enjoyable and productive workspace for your employees. Plus, office space is expensive. Going paperless helps you produce revenue in your office space instead of using it to store documents.

2. Reduced Costs

Ink, toner, and printer and copy machine upkeep all cost money. Going paperless keeps your costs in check.

3. Improved Collaboration

Going paperless makes it easy to share documents and collaborate on projects without having to reproduce hard copies. Staff in multiple locations can access and view electronic documents simultaneously.

4. Enhanced Security

Sensitive paperwork can easily be stolen. Scanned documents are encrypted and password protected and can be stored virtually with an E-vaulting solution. You can assign access levels to specific users and track all file activity.

5. Improved Compliance

Compromised paper records can result in non-compliance fines. Going paperless protects your information so you comply with state and federal regulations.

6. Sustainability

Paper consumption impacts the planet. According to the Paperless Project, the average office worker uses 10,000 sheets of paper every year. When you go paperless, you use less energy and toxic paper-related products that harm the environment.

7. Enhanced Disaster Recovery

Paper documents are especially vulnerable to fires, floods, and natural disasters. Converting vulnerable hard copy records to digital files enhances your disaster recovery capability.

8. More Time

An AIIM survey found it can take an average of 37 minutes to find one paper file. Going paperless enhances information accessibility so you save time and stay productive. Your document scanning provider uses specialized technology that enables digital files to be organized into categories by:

  • Date
  • Account Name
  • Invoice number

Optical Character Recognition (OCR) software allows your employees to search through scanned documents to pinpoint data.

As you can see, going paperless helps your business compete on a higher level.

Pacific Records Management provides records and information management services for businesses throughout Fresno, Stockton, Sacramento, Modesto, and Napa and Solano Counties.

If you have not made the switch to paperless, we can help. For more information about our document scanning services, please call us at 800-685-9034 or complete the form on this page.

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