PacBlog

4 Data Security Tips for National Cybersecurity Awareness Month

Halloween gets top billing in October, but did you know it’s also National Cyber Security Awareness Month (NCSAM)? NCASM is a public-awareness campaign that encourages individuals and businesses to take proactive measures towards protecting themselves from cyber threats. In this blog, we offer tips for safeguarding your data. Tip 1: Back Up Your Data Having…

Guidelines for Digitizing Your Documents

Are you thinking about going paperless? Whether you’re planning on digitizing a handful of documents or your entire records inventory, there are specific guidelines to follow. Read on to learn how implementing these guidelines can ensure the success of your scanning project. Make a Plan Every successful document scanning project requires a good roadmap. You…

5 Records Management Best Practices

All businesses have a responsibility to handle your information in a secure, organized and legally compliant manner. There are several steps you can take to make sure your records management program is effective. In this blog, we recommend five records management best practices. 1. Document Retention Knowing which of your records to keep, and for…

4 Reasons You Need Off-Site Records Storage

Your business records are one of your most valuable assets. Is protecting and managing them an afterthought? In this blog, we offer four reasons off-site records storage should be a top priority. Reason 1: Disaster Recovery Natural disasters are impossible to predict. That’s why you need a disaster contingency plan. In California, earthquakes are a…

The Top Reasons Your Business Needs an Offsite Storage Solution

There’s no getting around it: Document retention is an important part of owning a business. That doesn’t mean it’s fun, though. Fortunately, there’s a solution that makes managing your documents less stressful. In this blog, we discuss the top reasons your business needs an offsite storage solution. Offsite Storage Prevents Data Breaches Not every data…

The Top Reasons Your Company Needs a Document Retention Plan

Running a business requires managing seemingly infinite quantities of information. But amid all the day-to-day tasks, records retention can quickly become an afterthought. Here are the top reasons your company needs a document retention plan: Compliance Although retention periods can vary from industry to industry, certain laws govern every business. Knowing which of your records…

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Answers to Your Questions about Medical Records Scanning

By Richard Steed / March 11, 2024 / Comments Off on Answers to Your Questions about Medical Records Scanning

In the fast-evolving landscape of healthcare, the transition from paper records to digital solutions has become a hot topic. Amidst the buzz, you might wonder if making the shift is a justified commitment or just a passing trend. Let’s dive into the questions you may have about medical records scanning and unravel the reasons why…

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Navigating Tax Season with Efficient Records Management

By Richard Steed / February 23, 2024 / Comments Off on Navigating Tax Season with Efficient Records Management

While some may suggest paying taxes with a smile, the IRS prefers monetary contributions. A better approach to the tax season is to ensure that your records are well-organized and complete, making the entire tax preparation process more successful and less stressful. Here are key suggestions for efficient records management during tax season. 1. Identify…

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Records Center Storage vs. Self-Storage: A Detailed Comparison

By Richard Steed / January 15, 2024 / Comments Off on Records Center Storage vs. Self-Storage: A Detailed Comparison

Comparing Apples and Oranges The popular saying about comparing apples and oranges is a lighthearted way of explaining that an evaluation of two things is extremely difficult or impossible because the two things being compared are so different. When considering storage options, the choice between a records center storage company and a self-storage facility might…

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Important Things to Consider When Storing and Managing Legal Records

By Richard Steed / December 12, 2023 / Comments Off on Important Things to Consider When Storing and Managing Legal Records

Many of us choose our professions based on our personal interest and ability to perform in that industry. Unfortunately, the eagerness to thrive and succeed in a certain business sometimes fades with the realization that the job also entails other things that are unappealing or challenging. I’ve often seen gifted leaders get bogged down by…

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Ensuring Records Management Compliance for Healthcare Organizations

By Richard Steed / November 9, 2023 / Comments Off on Ensuring Records Management Compliance for Healthcare Organizations

As a healthcare organization, what does records management compliance mean to you? Is it primarily about safeguarding patient information? Here’s a reminder of the key areas where compliance is essential in case your records management practices have been affected by your daily workload. HIPAA Compliance The Health Insurance Portability and Accountability Act (HIPAA) sets the…

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It’s Cybersecurity Awareness Month. Are You Protected?

By Richard Steed / October 11, 2023 / Comments Off on It’s Cybersecurity Awareness Month. Are You Protected?

With the rise of smartphones and other advanced technology in the last 20 years, the cybersecurity world has grown significantly. October is Cybersecurity Awareness Month and is a great time to review and upgrade your knowledge of cyber threats. Here are our recommendations for keeping your digital world secure and protected from online dangers. 1.…

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Avoid These 5 Records Management Mistakes

By Richard Steed / September 13, 2023 / Comments Off on Avoid These 5 Records Management Mistakes

On September 1, the legendary Margaritaville singer, Jimmy Buffett, passed away. Despite having only one of his songs in the top 10, he was an incredibly successful music billionaire. I think one of the things that made him popular with his “Parrot Head” fans was that his songs and concerts depicted a relaxed lifestyle that…

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Tips for Finding the Right Records Management Provider

By Richard Steed / August 9, 2023 / Comments Off on Tips for Finding the Right Records Management Provider

I grew up with three older brothers. The disadvantage was that I was the last to benefit from well-worn hand-me-downs. The advantage was that those well-worn items would only make it to me if they had passed the test of surviving three boys. It was the same with their experiences growing up. They would pass…

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Tips for Moving from Paper to Digital Document Management

By Richard Steed / July 17, 2023 / Comments Off on Tips for Moving from Paper to Digital Document Management

Digital document management is a system used to store documents and information in a manner that: Reduces file search time Reduces the potential of lost files Increases file retrieval rate Frees up expensive physical office space Increases security by making it harder for files to be lost, misfiled, seen or stolen Backups can be easily…

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Proactive Approaches to Data Security

By Richard Steed / June 9, 2023 / Comments Off on Proactive Approaches to Data Security

If It Ain’t Broke, Don’t Fix It This old saying is thought to be attributed to Thomas Bertram Lance, a staff member in President Jimmy Carter’s 1977 administration. In the May 1977 newsletter, Nation’s Business, Lance is quoted as saying he can save Uncle Sam billions of dollars if he can get the government to…

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