PacBlog

Why Self-Storage is a No-No for Business Records

Here’s a little story about me. My small, cramped office was set up so that most of the current business files were within arm’s length and could be quickly retrieved as needed. Because the office lacked space, I had to keep an abundance of less used files off-site, so I just rented a cheap self-storage…

Why is DPI So Important in Document Scanning?

Dot to Dot The art of stippling was first created in 1510 during the Renaissance period. Stippling is the use of multiple dots of monochrome or tones of black and white to create an image. We’ve come a long way and in this era of electronic imaging, the use of a combination of dots is…

Need a Post-COVID Office Records Update?

It’s been almost 60 years since Bob Dylan presented the world with the song, The Times They Are a-Changin’, and ever since, times have continued to change. In fact, a song critic said that the song was obsolete by the very changes that it predicted and was politically out of date as soon as it…

Maintaining HIPAA Compliance When Scanning Patient Charts

Moving from paper files to digital–or a hybrid of both–in your health care practice has so many benefits. Switching from paper to digital charts frees up so much space and allows for a smoother workflow than working with paper. Digital charts allow you to limit your contribution to landfill paper waste. Paper is getting more…

Why In-House Scanning Doesn’t Work at Scale

Would you believe that working with a document scanning company is more cost-effective than attempting to scan an abundance of documents in-house? What you overlook are all the hidden expenses that are eating away at your bottom-line revenue. Take the following test and see why in-house scanning might not be working in your business’ favor.…

Preserving Historical Documents for Generations to Come

On December 27, 2021, when the Robert E. Lee statue in Richmond, Virginia was removed, a time capsule believed to be 135 years old was discovered underneath. Governor Ralph Northam Tweeted, “This is likely the time capsule everyone was looking for.” This true story illustrates how historical records can be lost and damaged in an…

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Scanning, Storage, and Destruction: Connecting the Dots

By Richard Steed / June 17, 2024 / Comments Off on Scanning, Storage, and Destruction: Connecting the Dots

Running a business is expensive, and the largest chunk of that expense is usually payroll. But do you know what the second biggest cost is? Rent. The space you use to operate your business. In Sacramento, the average cost of office space is around $26.20 per square foot. A single square foot isn’t much—just enough…

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Compliant Records Management for Government Agencies

By Richard Steed / May 10, 2024 / Comments Off on Compliant Records Management for Government Agencies

Managing federal records is crucial for government agencies to maintain transparency, accountability, and efficiency. The National Archives and Records Administration (NARA) defines federal records as encompassing various forms of information, including paper documents, electronic data, audio and video recordings, as well as architectural drawings and photos. Why It Needs to be Managed To uphold federal…

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How Records Management Can Prevent Tax Season Nightmares

By Richard Steed / April 16, 2024 / Comments Off on How Records Management Can Prevent Tax Season Nightmares

Tax season can be a daunting time for businesses, filled with potential audits, scams, missing information, and late penalties. However, with effective records management practices, businesses can navigate tax season with confidence and avoid these nightmares. Here’s a detailed look at how proper records management can save your business from tax season terrors: Audit Preparation…

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Answers to Your Questions about Medical Records Scanning

By Richard Steed / March 11, 2024 / Comments Off on Answers to Your Questions about Medical Records Scanning

In the fast-evolving landscape of healthcare, the transition from paper records to digital solutions has become a hot topic. Amidst the buzz, you might wonder if making the shift is a justified commitment or just a passing trend. Let’s dive into the questions you may have about medical records scanning and unravel the reasons why…

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Navigating Tax Season with Efficient Records Management

By Richard Steed / February 23, 2024 / Comments Off on Navigating Tax Season with Efficient Records Management

While some may suggest paying taxes with a smile, the IRS prefers monetary contributions. A better approach to the tax season is to ensure that your records are well-organized and complete, making the entire tax preparation process more successful and less stressful. Here are key suggestions for efficient records management during tax season. 1. Identify…

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Records Center Storage vs. Self-Storage: A Detailed Comparison

By Richard Steed / January 15, 2024 / Comments Off on Records Center Storage vs. Self-Storage: A Detailed Comparison

Comparing Apples and Oranges The popular saying about comparing apples and oranges is a lighthearted way of explaining that an evaluation of two things is extremely difficult or impossible because the two things being compared are so different. When considering storage options, the choice between a records center storage company and a self-storage facility might…

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Important Things to Consider When Storing and Managing Legal Records

By Richard Steed / December 12, 2023 / Comments Off on Important Things to Consider When Storing and Managing Legal Records

Many of us choose our professions based on our personal interest and ability to perform in that industry. Unfortunately, the eagerness to thrive and succeed in a certain business sometimes fades with the realization that the job also entails other things that are unappealing or challenging. I’ve often seen gifted leaders get bogged down by…

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Ensuring Records Management Compliance for Healthcare Organizations

By Richard Steed / November 9, 2023 / Comments Off on Ensuring Records Management Compliance for Healthcare Organizations

As a healthcare organization, what does records management compliance mean to you? Is it primarily about safeguarding patient information? Here’s a reminder of the key areas where compliance is essential in case your records management practices have been affected by your daily workload. HIPAA Compliance The Health Insurance Portability and Accountability Act (HIPAA) sets the…

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It’s Cybersecurity Awareness Month. Are You Protected?

By Richard Steed / October 11, 2023 / Comments Off on It’s Cybersecurity Awareness Month. Are You Protected?

With the rise of smartphones and other advanced technology in the last 20 years, the cybersecurity world has grown significantly. October is Cybersecurity Awareness Month and is a great time to review and upgrade your knowledge of cyber threats. Here are our recommendations for keeping your digital world secure and protected from online dangers. 1.…

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Avoid These 5 Records Management Mistakes

By Richard Steed / September 13, 2023 / Comments Off on Avoid These 5 Records Management Mistakes

On September 1, the legendary Margaritaville singer, Jimmy Buffett, passed away. Despite having only one of his songs in the top 10, he was an incredibly successful music billionaire. I think one of the things that made him popular with his “Parrot Head” fans was that his songs and concerts depicted a relaxed lifestyle that…

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