PacBlog

Proactive Approaches to Data Security

If It Ain’t Broke, Don’t Fix It This old saying is thought to be attributed to Thomas Bertram Lance, a staff member in President Jimmy Carter’s 1977 administration. In the May 1977 newsletter, Nation’s Business, Lance is quoted as saying he can save Uncle Sam billions of dollars if he can get the government to…

The Many Advantages of Digital Records

  On my most recent vacation, I was reminded of a not-so-long-ago time when I would carry a camera bag, a pocket phone book of numbers, a long-distance calling card, and a portable cassette player to listen to music. Okay, maybe it was actually a long time ago, but it was still in my lifetime.…

Spring Cleaning Strategies for Your Records Management Program

The concept and process of spring cleaning has so many positive elements. Spring cleaning your home or office can have a positive effect on morale and productivity. The same is true for your business records management program. Here are a few reasons why: Mental Health. Living and working in a neat and organized environment helps…

Act Like a Detective to Protect Your Business Data

I decided to do a bit of my own detective work and discovered that the phrase we most closely associate with detective Sherlock Holmes, “Elementary, my dear Watson,” was not written by author Arthur Conan Doyle, nor does it appear in any of the Sherlock Holmes books. One thing the famous character did say was,…

How to Choose a Records Storage Facility in CA’s Central Valley

Did you know that the Central Valley uses less than 1% of US farmland to produce 8% of the total US agricultural supply and 25% of the nation’s food? That’s efficiency! When your Central Valley business is looking for a records storage facility, you also want the biggest bang for your buck. To find that,…

A Combined Scanning, Storage and Shredding Solution Changes Everything

There’s something about multiples, particularly threes, that make individual elements much more powerful. For example, in writing, there is the Rule of Three that says a trio of entities, such as events or characters, is more humorous, satisfying, and effective. The combination of three words and phrases is known as a “triad” and is used…

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Scanning, Storage, and Destruction: Connecting the Dots

By Richard Steed / June 17, 2024 / Comments Off on Scanning, Storage, and Destruction: Connecting the Dots

Running a business is expensive, and the largest chunk of that expense is usually payroll. But do you know what the second biggest cost is? Rent. The space you use to operate your business. In Sacramento, the average cost of office space is around $26.20 per square foot. A single square foot isn’t much—just enough…

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Compliant Records Management for Government Agencies

By Richard Steed / May 10, 2024 / Comments Off on Compliant Records Management for Government Agencies

Managing federal records is crucial for government agencies to maintain transparency, accountability, and efficiency. The National Archives and Records Administration (NARA) defines federal records as encompassing various forms of information, including paper documents, electronic data, audio and video recordings, as well as architectural drawings and photos. Why It Needs to be Managed To uphold federal…

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How Records Management Can Prevent Tax Season Nightmares

By Richard Steed / April 16, 2024 / Comments Off on How Records Management Can Prevent Tax Season Nightmares

Tax season can be a daunting time for businesses, filled with potential audits, scams, missing information, and late penalties. However, with effective records management practices, businesses can navigate tax season with confidence and avoid these nightmares. Here’s a detailed look at how proper records management can save your business from tax season terrors: Audit Preparation…

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Answers to Your Questions about Medical Records Scanning

By Richard Steed / March 11, 2024 / Comments Off on Answers to Your Questions about Medical Records Scanning

In the fast-evolving landscape of healthcare, the transition from paper records to digital solutions has become a hot topic. Amidst the buzz, you might wonder if making the shift is a justified commitment or just a passing trend. Let’s dive into the questions you may have about medical records scanning and unravel the reasons why…

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Navigating Tax Season with Efficient Records Management

By Richard Steed / February 23, 2024 / Comments Off on Navigating Tax Season with Efficient Records Management

While some may suggest paying taxes with a smile, the IRS prefers monetary contributions. A better approach to the tax season is to ensure that your records are well-organized and complete, making the entire tax preparation process more successful and less stressful. Here are key suggestions for efficient records management during tax season. 1. Identify…

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Records Center Storage vs. Self-Storage: A Detailed Comparison

By Richard Steed / January 15, 2024 / Comments Off on Records Center Storage vs. Self-Storage: A Detailed Comparison

Comparing Apples and Oranges The popular saying about comparing apples and oranges is a lighthearted way of explaining that an evaluation of two things is extremely difficult or impossible because the two things being compared are so different. When considering storage options, the choice between a records center storage company and a self-storage facility might…

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Important Things to Consider When Storing and Managing Legal Records

By Richard Steed / December 12, 2023 / Comments Off on Important Things to Consider When Storing and Managing Legal Records

Many of us choose our professions based on our personal interest and ability to perform in that industry. Unfortunately, the eagerness to thrive and succeed in a certain business sometimes fades with the realization that the job also entails other things that are unappealing or challenging. I’ve often seen gifted leaders get bogged down by…

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Ensuring Records Management Compliance for Healthcare Organizations

By Richard Steed / November 9, 2023 / Comments Off on Ensuring Records Management Compliance for Healthcare Organizations

As a healthcare organization, what does records management compliance mean to you? Is it primarily about safeguarding patient information? Here’s a reminder of the key areas where compliance is essential in case your records management practices have been affected by your daily workload. HIPAA Compliance The Health Insurance Portability and Accountability Act (HIPAA) sets the…

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It’s Cybersecurity Awareness Month. Are You Protected?

By Richard Steed / October 11, 2023 / Comments Off on It’s Cybersecurity Awareness Month. Are You Protected?

With the rise of smartphones and other advanced technology in the last 20 years, the cybersecurity world has grown significantly. October is Cybersecurity Awareness Month and is a great time to review and upgrade your knowledge of cyber threats. Here are our recommendations for keeping your digital world secure and protected from online dangers. 1.…

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Avoid These 5 Records Management Mistakes

By Richard Steed / September 13, 2023 / Comments Off on Avoid These 5 Records Management Mistakes

On September 1, the legendary Margaritaville singer, Jimmy Buffett, passed away. Despite having only one of his songs in the top 10, he was an incredibly successful music billionaire. I think one of the things that made him popular with his “Parrot Head” fans was that his songs and concerts depicted a relaxed lifestyle that…

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