Records Center Storage vs. Self-Storage: A Detailed Comparison

Comparing Apples and Oranges

An aerial shot of a person's outstretched hands; one hand holding an apple and one hand holding an orange. The popular saying about comparing apples and oranges is a lighthearted way of explaining that an evaluation of two things is extremely difficult or impossible because the two things being compared are so different. When considering storage options, the choice between a records center storage company and a self-storage facility might seem comparable at first glance due to their storage services. However, the difference becomes clear when dealing with the storage of sensitive records that demand constant protection. This comparison is like trying to compare apples and oranges. Here’s why:

1. Space

  • Self-Storage: Ideal for temporarily housing household items or seasonal belongings that don’t require stringent privacy measures. However, these units may only be secured with a padlock, potentially leaving sensitive information vulnerable to theft or misuse.
  • Records Management Facilities: Equipped with motion detection, advanced security systems, video surveillance, and fire prevention technology. These facilities restrict unauthorized access, ensuring protection for confidential information. The level of security offered here is incomparable to self-storage setups.

2. Accessibility

  • Self-Storage: Retrieving documents from self-storage units requires personal effort, time, and sifting through stacks of boxes. The responsibility of managing and accessing these documents falls entirely on you and your team, potentially affecting work productivity.
  • Records Management Company: Offers convenient 24/7 access to offsite inventory. Documents can be requested for delivery either physically or digitally with a Scan on Demand service. This streamlined service enhances business efficiency and professionalism.

3. Management

  • Self-Storage: Involves self-managing documents without any specialized support. You are solely responsible for organizing, locating, and safeguarding your stored items.
  • Records Management Company: Provides complete document management throughout the retention lifecycle. Documents are tracked via barcodes and specialized software, accessible to authorized personnel via a secure web portal.

4. Security

  • Self-Storage: Limited protection and potential risks from neighboring units. There’s a risk of damage from spillage or unauthorized viewing of stored information.
  • Records Management Facility: Offers secure, temperature-controlled storage with safeguards against rodents, fire, water damage, and natural disasters. Continuous monitoring ensures maximum protection for your records.

5. Affordability

  • Self-Storage: Charges a flat monthly rate regardless of the space used, potentially leading to unnecessary expenses for underutilized space.
  • Records Management Service: Charges based on the actual space utilized, making it a more cost-effective solution when considering risks, travel time, delayed retrievals, and staff involvement.

Choosing a Records Management Solution

Pacific Records offers compliant and secure off-site records storage and management for your organization’s private information. We offer 24/7 availability and in-person or digital file delivery options. Discover the convenience, safety, and affordability of our records management service compared to self-storage. Contact us at 800-685-9034 or complete the form on this page.

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